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KashFlow debt collection integration for overdue invoices
Connect KashFlow with your login and memorable word and send overdue invoices, including part-paid ones, to a licensed collector in your customer's country. Pay nothing upfront.
Technical questions? Read the developer docs.
Overdue invoices
1Send overdue invoices to Debitura
2A licensed partner in the debtor's country takes the case
3Follow every case and payment in one dashboard
$0 upfront. You pay a success fee only on money that is recovered.
KashFlow
Overdue KashFlow invoices, from your ledger to a local collector in minutes
What the KashFlow integration does for UK small businesses
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Built on KashFlow's own API login
Debitura signs in with KashFlow's session-token flow, using your username, password and memorable word. Session tokens live in memory only and renew automatically.
Unpaid, overdue and part-paid invoices
Invoices with the KashFlow status Unpaid, Overdue or Overdue part paid are listed. Paid, overpaid and draft invoices are left out.
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The balance still owed
For part-paid invoices Debitura takes the gross amount minus what has been paid, so the case is for the real outstanding sum.
Customer details pulled per customer
Name, first contact's email and phone, address and postcode come from the KashFlow customer record. A VAT number or a company suffix marks the debtor as a business.
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GBP and foreign-currency invoices
Each case is created in the invoice's own currency, whether GBP, EUR, USD or another currency on your KashFlow account.
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A local collector, No Cure, No Pay
UK debtors go to a licensed UK partner, overseas debtors to one in their country, across 180 countries. $0 upfront. You pay a success fee only when money is recovered.
What is KashFlow, and why do unpaid invoices get stuck there?
KashFlow is UK cloud accounting software from IRIS Software Group, used mainly by small businesses and sole traders. It handles invoicing, bank reconciliation, VAT returns and payroll.
KashFlow tells you which invoices are overdue and lets you remind the customer. It has no step for passing an unpaid invoice to a collection agency. So the next move is usually manual: copy the details into an email, find an agency, and track the result in a spreadsheet. If the customer is outside the UK, you also need someone who knows the local rules.
What the integration changes
Debitura reads your unpaid and overdue KashFlow invoices. You choose which to escalate and each becomes a collection case, matched to a licensed collection agency or law firm in the debtor's country. You follow every case, message and payment on one platform and talk to the collector directly.
How to send overdue KashFlow invoices to collection
- In KashFlow, turn on API access in your settings (Settings, Third Party, API Settings).
- Have your KashFlow username, password and full memorable word ready. Debitura needs the whole word, not single characters.
- Log in at app.debitura.com, go to Settings > Integrations > KashFlow and enter the three details. Save.
- Open Bulk import (integration). Your unpaid, overdue and part-paid invoices are listed.
- Check customer names, addresses and amounts. Add a missing address or email in KashFlow and refresh.
- Select the invoices to escalate and create the cases. You see the success fee before you submit.
New to Debitura? Read how Debitura works, check pricing, or compare all Debitura integrations. A guide with screenshots is in the KashFlow connection guide.
KashFlow debt collection: frequently asked questions
Why does Debitura need my memorable word?
KashFlow's API asks for random characters of your memorable word at every sign-in. Debitura stores the word encrypted and picks the requested characters when it signs in.
An invoice is in KashFlow but not in Debitura. Why?
Only Unpaid, Overdue and Overdue part paid invoices are listed. Paid, overpaid and draft invoices are excluded.
Can you collect from customers outside the UK?
Yes. Each case goes to a licensed partner in the debtor's country, in 180 countries, under one agreement you sign once.
Does the integration cost anything?
No. There is no setup fee or subscription and you pay $0 upfront. You pay a success fee only when money is recovered: from 6% in Europe and 7.5% elsewhere, depending on claim size and the debtor's country. The fee is shown before you submit. See pricing.
Watch the setup video:
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